We all know that the secret to true productivity is making sure that we’re spending our time on our highest priority tasks. This is the new mantra of every productivity guru out there.
But the reality is, life is full of lots of little, lower priority tasks.
Tasks that, while not “high priority” still have to get done for your home and work to, well, work.
You know those things: ordering a new bag of dog food, making your annual medical appointment, buying the gifts for your next big family birthday get-together. And that’s just the home stuff. Work has lots of these kinds of tasks, too.
The solution? Set aside some time on your calendar to give these tasks some attention.
This is another place where using the strategy of Block Scheduling is really helpful. (Just sayin’.)
Even the uber-guru, David Allen, king of “high priority next actions” thinking, realizes this must be done.
“Sometimes the most strategic thing you can do is dedicate one or two days to accomplish a bunch of the less-than-critical stuff on your lists that have just been lurking there for ever so long. Trust your intuition when it’s time to make your lower priority actions your highest priorities.”
David Allen, Getting Things Done
My own guru, the inimitable Gretchen Rubin, uses the Power Hour strategy. She sets aside one hour per week and blasts through as many as she can of these lower priority tasks.
For me, 1-2 days is too much and one hour is too little. I do two, 1-hour sessions/week, one on a weekday for my work items and one on the weekend for my home items.
It really is amazing how much you can get done in a focused 60 minutes.
Set a timer, set your focus and be about it.
You’ll feel so much lighter when you know these tasks have a place on your schedule, too.