I hate doing simple things wrong. Even occasionally. And, given that 90% of my work life is spent in my email application, that’s a place where I really despise making dumb mistakes. Here’s how I minimize two of the most common (and embarrassing) errors I make in email.
“Doh!” Moment Tip #1: Stop forgetting to attach your attachments:
When I’m writing the body of the email, as soon as I type the word “attach” or mention the document at all, I stop typing and attach it right then. Mid-sentence.
Then, after attaching the document, I go back and finish writing the email. This has cut down my attachment forgetfulness by more than 50%. It’s simple yet effective.
(Note that many email applications now have a similar feature built in. This is true of my favorite: Postbox.)
“Doh!” Moment Tip #2: Stop hitting the dreaded “reply all” button:
I moved my “reply all” button to an inconvenient place on my toolbar by customizing my menu in my email application. I’ve kept the “reply” button easily accessible on the left side, but I place my “reply all” all the way to the right. Over in No Man’s Land. I really have to want to “reply all” now.
Not only does this keep me from looking like an idiot, it also keeps me from littering the inboxes of people who don’t really need to read my reply.
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